AI Meeting Scheduler & Coordinator
Let AI coordinate meeting scheduling across multiple participants — no more 'what works for you?' email chains.
Ready-made n8n template
Gmail Automation n8n Workflow
Automatically classify, prioritize, label, and draft responses for every email — cut inbox time by 70%.
How this workflow runs
triggerNew EmailGmail / Outlook webhook
aiClassify EmailUrgency, category, action type
actionLabel + SortAuto-labels applied, folder sorted
aiDraft ReplyResponse written in your voice
outputDigest SummaryNon-urgent emails batched daily
What it does
Gmail Automation n8n Workflow overview
This Gmail automation workflow classifies new messages by urgency and action type, applies labels, drafts replies for review, and groups non-urgent mail into a daily digest. The workflow can also connect to Outlook, while keeping approval with the mailbox owner before any drafted response is sent.
Who it is for
A practical fit for teams with this repeatable process
Founders, client-service teams, executives, and operators whose Gmail inbox contains repeatable triage and reply work.
How it works
The workflow logic, step by step
- New EmailGmail / Outlook webhook
- Classify EmailUrgency, category, action type
- Label + SortAuto-labels applied, folder sorted
- Draft ReplyResponse written in your voice
- Digest SummaryNon-urgent emails batched daily
Connected tools
Integrations
These are the services represented in the current template. Substitute services may require different nodes, credentials, and field mappings.
- GPT-4o-mini
- Gmail API
- Outlook API
- Slack
- n8n
What is built in
Features
- Classifies incoming messages by category, urgency, and expected action
- Applies consistent Gmail labels
- Drafts replies without sending them automatically
- Batches lower-priority messages into a digest
- Can route urgent items to Slack
Before you import
Requirements
Third-party accounts, usage fees, and API access are not included with the template.
- An n8n instance
- Gmail API credentials and permitted scopes
- OpenAI API credentials
- A label taxonomy and escalation rules
- Slack credentials if urgent alerts are enabled
What the buyer receives
A documented, editable n8n workflow package
Template package
- Importable n8n workflow JSON
- Setup documentation
- Recorded video walkthrough
- One bonus workflow
Not included
- Third-party subscriptions or API credits
- Your service credentials
- Custom field mapping unless setup is purchased
- Unsupported claims about business outcomes
FAQ
Questions about this n8n workflow
What is included with the AI Smart Inbox Organizer template?
You receive the importable n8n workflow JSON, setup documentation, a video walkthrough, and a bonus workflow. Credentials and paid third-party subscriptions are not included.
Can I edit the workflow after importing it?
Yes. The workflow runs in your n8n account, so you can inspect and change nodes, prompts, schedules, field mappings, and routing rules before activation.
Which integrations does this n8n workflow use?
The current template is designed around GPT-4o-mini, Gmail API, Outlook API, Slack. Equivalent services may require node and field-mapping changes.
Is setup help available?
Yes. The template is available for self-installation, and a done-for-you setup option starts at $899. Final setup scope depends on your accounts and customization needs.
Choose your route
Get the template or request installation
Self-install the workflow for $79, or request a scoped setup from $899 on your own accounts.